Budget and Expense Report

An annual report on remuneration and expenses of Members of Council and of Council appointees to agencies, boards, commissions, corporations and other special purpose bodies is provided to Council each year.

Year	Report	Appendices/Related
2022	March 31, 2023	Appendices
2021	March 31, 2022	Appendices
2020	March 29, 2021	Appendices
2019	June 22, 2020	Appendices
2018	March 26, 2019	Appendices
2017	March 29, 2018	Appendices
2016	April 19, 2017
2015	April 18, 2016
2014	April 22, 2015
2013	May 6, 2014	Council Staff Travel
2012	April 23, 2013
2011	April 16, 2012
2010	April 20, 2011
2009	March 18, 2010	Appendices
2008	March 17, 2009	Appendices
2007	March 11, 2008	Appendices
2006	March 9, 2007	Appendices    Decision Document
2005	July 25, 26, 27, 2006
2004	May 4, 2005
2003	May 18, 19, 20, 2004
2002	April 14, 15, 16, 2003
2001	April 16, 17, 18, 2002
2000	May 30, 2001
1999	April 11, 12, 13, 2000	Amendment
1998	April 13, 1999	Amendment
1997	Former Borough of East York
	Former City of Etobicoke
	Former City of North York
	Former City of Scarborough
	Former City of Grandy
	Former City of York
	Former Metropolitan Toronto

• The Constituency Services and Office Budget Policy guides Councillors’ expenditures in performing their diverse roles and in representing their constituents.
• Reports contain expenses grouped by category and detailed invoices related to each expense.
• Expense reports are updated quarterly:
  • 2013 to current
  • 2008 – 2012 

The Council General Expense Budget serves as the financial resource for centralized support and provisions that benefit all Members of the Council. It also covers approved individual expenses of Councillors, such as legal fees, newsletters, and other related expenditures.

To access the Council General Expense reports, please click here. For additional information regarding indemnification and legal fees, you can refer to the Budgets and Expenses section and review the Legal expense reports.

According to the Code of Conduct for Members of Council, it is prohibited for any Member to accept a fee, advance, gift, or personal benefit that is directly or indirectly linked to their official duties, unless exceptions specified in the Code allow for such acceptance.

There are two types of gifts that are permissible:

1. Sponsorships and donations intended for community events organized or conducted by a Member, or by a third party on behalf of a Member. However, these are subject to the limitations outlined in the Policy on Council Member-Organized Community Events.

2. Travel expenses covered by a third party, but only in specific circumstances.

It is strictly prohibited for Members to accept any gifts or benefits from lobbyists, their clients, or their employers.

The Integrity Commissioner maintains a record of policies related to this matter, as well as the donations and gifts disclosed by Members.

Council Members who hold official positions within municipal organizations that the City is a member of are eligible for reimbursement of their travel expenses related to Board and Committee meetings. These reimbursements are covered by the Council Business Travel Budget.

Reports regarding these reimbursements are updated on a quarterly basis.

A Council Member is considered to hold an official position within a municipal organization if they have been elected or appointed to roles such as the executive, board, section executive, task force, or committees of that organization. The list of these organizations may undergo changes periodically.

Presently, the City is a member of the following municipal organizations:

1. Federation of Canadian Municipalities (FCM)
2. Ontario Good Roads Association (OGRA)

If Councillors who are not board or committee members of the FCM incur travel expenses while attending the Annual Conference of the FCM, they may be reimbursed for these costs from the Council Business Travel Budget.

The Mayor or a designated Councillor, chosen by the Mayor, who attends meetings and conferences of mayoral membership organizations, has their costs covered by the Council Business Travel Budget.

Currently, the Mayor holds membership in the following mayoral organizations:

1. Ontario Big City Mayors (OBCM)
2. Mayor and Regional Chairs of Yuland (MARCY)
3. The Big Cities Mayors’ Caucus (BCMC)
4. The Great Lakes and St. Lawrence Cities Initiative
5. C40 Cities Climate Leadership Group
6. United Cities and Local Governments (UCLG)
7. World Association of Major Metropolis (WAMM)
8. GTHA Mayors and Chairs

Travel expenses utilizing the Council Business Travel Budget adhere to the same guidelines as those for travel using the Constituency Services and Office Budget.

For further details on flight or transportation requirements, hotel bookings, per diems, expense claims, and other guidelines, please refer to the Travel-Conferences, Seminars, and Business Trips section in the Constituency Services and Office Budget Policy PDF (Section 5).

Every Council Member who participates in a conference held outside the province is obligated to provide a detailed report to the City Clerk. This report should include information about the specific meetings and conferences attended, as well as confirmation regarding their presence in each session.

These reports are made publicly available and are posted together with the corresponding travel expenses. You can find them in the Council report titled “Review of Training, Conference and Related Travel Expenses (2014).”